When capture falls behind, month-end turns into a scramble of missing slips, unreconciled accounts and phone calls from your accountant.
Our bookkeeping capture service keeps your books current, consistently coded and ready for your accountant, every month.
Books up to date. Slips accounted for. Month-end without the scramble.
What We Take Off Your Desk
Daily Capture
Transactions are captured daily into Xero, Sage or QuickBooks, and coded consistently.
This includes:
- Sales and purchase transactions
- Petty cash and expense claims
- Multi-currency invoices and payments, for businesses trading across borders
Consistent coding. Accurate records. Numbers you can rely on.
Bank Reconciliations
Bank feeds are reconciled consistently, so a quiet month is never a surprise later.
Slips & Supporting Documents
Missing slips are one of the biggest delays at month-end.
We chase slips from your team and attach each one to the transaction it belongs to, so every entry has the supporting document behind it.
Month-End Pack
Your accountant receives a month-end pack they can work from without phoning you.
Your fixed asset register is also kept up to date, so it’s ready when your accountant needs it.
The goal is simple: books your accountant can actually work from.
Payroll
Payroll runs on time, every month.
We handle:
- Monthly payroll processing
- Salary calculations and deductions
- Payslips issued on time
- New starters and leavers set up or closed out on the payroll system
- Payroll figures reconciled and handed to your accountant or tax practitioner, ready for your EMP201
Software Set-Up & Training
Moving off spreadsheets or changing accounting systems should be done properly from day one.
We set up and migrate your accounting software, and train your team on the system, so it doesn’t just live in our heads.
Compliance, Built On Your Books
Bookkeeping capture also unlocks our Compliance.
With your books already current, we can gather your VAT201 and EMP201 figures, track your SARS, CIPC and UIF deadlines and file your CIPC annual return, so your accountant or tax practitioner has everything they need well before it’s due.
We Work Alongside Your Accountant
This isn’t about replacing your accountant.
We capture, reconcile and prepare. Your accountant or tax practitioner remains responsible for your financial statements, tax returns and submissions.
The service is built around your existing software, chart of accounts and month-end process, so your accountant receives what they need in the way they need it.
The result?
You spend less time:
Capturing → Chasing slips → Reconciling → Answering queries → Catching up
And more time:
Reviewing → Deciding → Planning → Growing
Built For Businesses That Want Clean Books
Bookkeeping capture is particularly useful for:
- Small and growing businesses
- Owner-managed companies
- Businesses moving off spreadsheets
- Businesses with staff expenses and petty cash
- Businesses trading across borders
- Businesses whose capture is always a month behind
If your books only get attention when your accountant asks for them, this service is designed to keep them current all year round.
Your Numbers Should Be Ready When You Need Them
You can’t make good decisions from books that are three months behind.
Let the capture, reconciling and slip-chasing be handled systematically, while you focus on what the numbers are telling you.
Ready for books your accountant can actually work from?
Let’s get your capture current and keep it that way.