Inbox & Diary Management
Choose a size to see the monthly quantity.
Included in every size
- Inbox triage
- Replies drafted or sent as you
- Diary and calendar management
- Daily decision summary
- Document and file management
- Travel and personal admin
South Africa · South African hours
Clear your desk.
Keep the business.
You didn't start a business to capture supplier invoices at 21:40. DeskWork & Co. doesn't give you one virtual assistant. You get a trained team, each handling the work they do best: your inbox and diary, quotes and invoices, suppliers and client follow-up. No single point of failure. No starting over when someone leaves. You choose the work. We take it off your desk.
Your extended team
Flexible support
You stay in control
Discreet by design
Your clients deal with your business, never an outsourced company.
A team, not one VA
Trained specialists for each service. We use what works and fix what doesn't.
You stay in control
You set the priorities. We agree the work together.
The real cost of admin
Where your week actually goes
A few small tasks become a sizeable part of the month. Here's the admin load of a typical growing business, and the service that takes each part off your desk.
59 hours a month.
That's seven working days spent on admin instead of on your business.
Build your plan and see what it costs to get those days back.
Build my planWhat we handle
A little less on your desk.
A lot more room to grow.
From the first email to the last follow-up. Explore the support your business needs, then make it part of your plan.
Inbox & Diary Management
Your inbox should not run your day.
- Emails sorted, replies prepared and conversations handled with your approval
- Meetings, buffers and personal appointments organised around your priorities
- A concise daily summary of the decisions that need you
- Documents and folders filed, named and kept organised
- Travel bookings, renewals and practical personal administration
Quotes, Invoicing & Debtors
Work you've done should turn into money in the bank.
- Quotes prepared, sent and followed up before opportunities go cold
- Invoices issued promptly and retainer billing checked against actual usage
- Monthly statements and weekly age analysis kept on schedule
- Payment follow-ups and commitments tracked against each account
- Older accounts handed to a debt collector with their follow-up history
Supplier & Purchase Orders
Nothing gets paid until it's been checked.
- Purchase orders, delivery notes and invoices matched before payment
- Supplier queries, short deliveries and price differences followed through
- Payment runs prepared for your approval: we load, you release
- Purchase approvals, supplier records and subscriptions kept current
- Supplier costs matched to client invoices when combined with Quotes, Invoicing & Debtors
Bookkeeping
Your accountant gets books, not a shoebox.
- Daily transaction capture in Xero, Sage or QuickBooks
- Bank reconciliations and supporting documents kept current
- Month-end packs and fixed asset records ready for your accountant
- Payroll, payslips and starter or leaver administration
- Accounting software set-up, migration and team training
CRM, Lead Follow-up & Sales
Every lead followed up. Every deal moved forward.
- Enquiries captured across your website, email, phone and social channels
- Follow-ups, sales calls and proposals managed on an agreed schedule
- A current pipeline and a clear monthly sales report
- Sales managed within your approved terms once we know your business
- Client nurturing, segmentation and relationship touchpoints kept moving
Customer Support & Client Care
Someone answers, every time.
- Client queries answered in your tone across email, WhatsApp and social
- Support requests logged, tracked and closed out
- Order and booking updates shared proactively
- Complaints escalated appropriately and followed through
- FAQs, help documents and client feedback kept up to date
Data Entry & Ad Hoc Admin
The everyday admin that doesn't fit anywhere else.
- Data captured from source records, forms and existing documents
- Reports, spreadsheets and documents formatted consistently
- HR paperwork prepared from your templates for your sign-off
- Leave, attendance and performance records kept current
- One-off admin projects and backlogs cleared
Systems & Workflow Set-Up
The mess gets a system, and someone who keeps it running.
- Clunky processes mapped, improved and documented
- Accounting, CRM, approvals and other business systems set up
- Tools connected to reduce repeated data capture
- SOPs, team readiness and post-launch reviews handled
- AI, automation and larger implementations coordinated around sound processes
Marketing & Brand Support
Your brand, running in the background.
- Social posts designed and scheduled from a consistent calendar
- Blogs, LinkedIn articles and newsletters written in your voice
- Email campaigns built and sent for your business
- Comments, messages and mentions answered
- Marketing materials, events and branded merchandise coordinated
Compliance
Every deadline tracked. Nothing left to the last minute.
- VAT201 and EMP201 source figures gathered for your practitioner
- SARS, CIPC and UIF deadlines kept on a rolling calendar
- CIPC annual returns filed with supporting paperwork
- Reminders sent ahead of due dates
- Offered alongside Bookkeeping; SARS submissions stay with your registered practitioner
Project Management
Someone keeping score, so nothing quietly slips.
- Project plans built with agreed scope, tasks, owners and milestones
- Progress tracked through weekly check-ins
- Deadlines followed up before they are missed
- Stakeholders and suppliers coordinated around one plan
- Clear status reports for internal and external projects
Writing & Editing
Your ideas, properly written and presented.
- Training manuals, onboarding guides and how-to documents written
- Presentations and pitch decks structured and designed
- Reports and proposals written, edited and formatted
- Books and existing documents edited and proofread
- Branded document templates created for consistent use
Support that fits your business. We agree responsibilities, access and priorities with you before work begins.
All service pages ↗Clear your desk
Build your plan.
See your estimate.
Build your plan in a few simple steps. Choose your support, review your estimate and talk it through with us.
Monthly estimate
Step 1 of 5
1Choose your commitment
Start month to month, or choose a longer commitment for a lower monthly price.
All prices are per month, excluding VAT. Commitment discounts are applied per service before rounding up to the nearest R50.
2Choose your monthly services
Every size includes the full service. Choose Light, Standard or Full to match the quantity of work on your desk.
Quotes, Invoicing & Debtors
Choose a size to see the monthly quantity.
Included in every size
- Same-day quotes and quote follow-up
- Invoicing and retainer billing checks
- Statements on the 1st
- Weekly debtor follow-up, including calls
- Weekly payment commitments list
- Collections handover
Supplier & Purchase Orders
Choose a size to see the monthly quantity.
Included in every size
- Three-way matching
- Supplier queries resolved
- Payment runs loaded for your release
- Purchase approval process
- Supplier records kept current
- Recurring orders and subscriptions tracked
Bookkeeping
Choose a size to see the monthly quantity.
Included in every size
- Daily capture in your accounting system
- Petty cash, expense claims and multi-currency
- Bank reconciliations
- Slips chased and attached
- Month-end pack
- Fixed asset register
CRM, Lead Follow-up & Sales
Choose a size to see the monthly quantity.
Included in every size
- Lead capture from every channel
- Structured follow-up
- Sales calls booked
- Proposals sent and chased
- Pipeline management
- Client nurturing
- Monthly sales report
Customer Support & Client Care
Choose a size to see the monthly quantity.
Included in every size
- Same-day replies
- Support tickets tracked
- Proactive order and booking updates
- Complaints and escalations
- FAQ and help documents
- Client feedback collected
Marketing & Brand Support
Choose a size to see the monthly quantity.
Included in every size
- Posts across up to 5 platforms
- Social media management
- Content writing
- Email campaigns
- Community engagement
- Marketing materials kept current
3Add the support you need
Add-ons become available when their required monthly services are selected.
Compliance
Choose a size to see the monthly quantity.
Requires Bookkeeping.
Included in every size
- VAT201 and EMP201 figures prepared
- Compliance calendar
- CIPC annual return with B-BBEE affidavit
- Reminders ahead of every deadline
Payroll
Choose a size to see the monthly quantity.
Requires Bookkeeping.
Included in every size
- Monthly payroll and payslips
- Deductions calculated
- Starters and leavers
- Figures ready for your EMP201
Supplier costs matched to client invoices
Choose a size to see the monthly quantity.
Requires Supplier & Purchase Orders and Quotes, Invoicing & Debtors.
Included in every size
- Supplier bills checked against client invoices
- Unbilled costs flagged
- Wrong quantities or prices flagged
- Jobs closed before costs are in flagged
4Work to discuss together
Select any of these for a separate quote after consultation. They are not included in your monthly estimate.
5Review your plan
Here is the support you have chosen. You can go back to adjust any step. Leave your details below so we can confirm the fit and prepare your final quote.
Step 1 of 5
Our approach
From your first plan to a desk that stays clear.
A fixed plan. A trained team. No timesheets.
Build your plan
Choose your commitment, the services you want off your desk and the size that fits your volume. See your monthly price and leave your details.
Your services. Your priorities.Confirm the fit
On a free 30-minute call, we confirm your volumes and scope. Then we agree your plan in writing, set up access and prepare working notes for your team.
Clear scope. Fixed price.Clear your desk
Your trained team handles the agreed work in your name and tone. Each month we review your volumes and adjust the plan with you where needed.
Support that grows with your business.Start with the work you most want off your desk. We'll help you get the size right on the call.
Build my plan ↗See how it works ↗In our clients’ words
Trusted with the work
behind the scenes.
“Professional, efficient, and highly reliable.”
“They did an exemplary job”
“Incredibly professional, they have added such value”
By application only
The Corner Desk
For business owners who need more than task support: someone in the business with you, not just beside it.
An exclusive, hands-on engagement. Charmain works closely with you for 3 to 6 months to rebuild and restructure your business, and brings in the right expertise, until every part of the business is in place and running on structure instead of on you.
Explore The Corner DeskBefore you ask
A few things off your mind.
How accurate is the plan-builder estimate?
Prices are fixed per service and size. We confirm your volumes on a free call before you sign, and your quote matches the builder unless your volumes are different.
Will I have a dedicated VA?
No, and that's deliberate. A trained team handles your work, so it never stops for leave, illness or resignations. You have one point of contact who knows your account.
Can I change my support as the business grows?
Yes. Move up or down a size, or add a service, from the next month. Anything outside your plan is quoted as a fixed price before we start.
Can you work with our existing systems?
Yes. We use what works. If a process or tool is slowing you down, we'll show you a better way, and can set it up through our Systems & Workflow Set-Up service.
Do you do accounting or tax submissions?
We handle bookkeeping capture and gather the figures and documents your accountant needs. Financial statements, tax returns and submissions stay with your registered accountant or tax practitioner.
Why commit for 3 or 6 months?
Longer commitments lower every monthly price, by 5% for 3 months and 10% for 6 months. Month-to-month is available too.
What if I only need occasional help?
Once-off work, such as clearing an admin backlog, a presentation or a system set-up, is scoped and quoted as a fixed price after a free consultation.
Will we ever meet in person?
We hope so. We work remotely day to day, but we like knowing the people we work with, and we try to visit our Gauteng clients now and then. When a handover or a process needs us in the room, we'll come to you anywhere in South Africa, quoted upfront with travel included.
Can we trust you with our business information?
Completely. We sign a non-disclosure agreement (NDA) with you before we see a thing. How you work, what you charge, who your clients are and what your numbers look like is used only to do your work, and never leaves your DeskWork team. That's why businesses trust us with their inbox, their books and their clients.
How do we get started?
Build your plan, leave your details and book a free 30-minute call. We confirm your volumes and send your final quote.
Start here
Tell us what's
on your desk.
Have a question or want to talk through your support? Leave your details and we will get back to you.
ConsultationBook a free 30-minute call ↗Call072 181 3897 ↗WhatsAppMessage us on WhatsApp ↗Emailhello@deskwork.co.za ↗
Based in Pretoria7 Akkerboom Street, Zwartkop X4
Pretoria, South Africa, 0157
Pretoria, South Africa, 0157